AIMEG Privacy Policy

Effective Date: May 18, 2026

1. Introduction

The AI Media & Entertainment Guild ("AIMEG," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website (aimeg.net) and services.

By accessing our website or becoming a member, you agree to the terms of this Privacy Policy.

2. Information We Collect

2.1 Information You Provide

• Account Information: Name, email address, professional title, company name
• Membership Information: Portfolio materials, certification exam results, payment information
• Production Information: Details of productions you register for AIMEG certification
• Communications: Emails, support tickets, forum posts, and other correspondence

2.2 Information We Collect Automatically

• Device Information: IP address, browser type, operating system
• Usage Data: Pages visited, time spent, features used, click patterns
• Cookies: See our Cookie Policy for details

2.3 Information from Third Parties

• Payment processors (billing information)
• Identity verification services
• Professional references (for Studio and Enterprise membership)

3. How We Use Your Information

4. How We Share Your Information

We do not sell your personal information. We may share information with:

• Service Providers: Hosting, payment processing, email delivery, analytics
• Certification Partners: Accredited training institutions (for verification purposes only)
• Legal Authorities: When required by law or to protect our rights
• Other Members: Limited directory information (only with your explicit consent)

All third-party recipients are contractually bound to protect your data.

5. Data Security

We implement appropriate technical and organizational measures to protect your data:

• Encryption in transit (TLS 1.3)
• Encryption at rest
• Regular security audits
• Access controls and authentication
• Incident response procedures

6. Data Retention

We retain your personal information:

• Active Members: For the duration of membership plus 7 years
• Former Members: 7 years after membership termination (for legal and tax purposes)
• Website Visitors: 24 months after last activity
• Financial Records: 10 years (as required by law)

You may request earlier deletion subject to legal retention requirements.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data ("right to be forgotten")
• Restriction: Request limitation of processing
• Portability: Receive your data in a machine-readable format
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent at any time (does not affect prior lawful processing)

To exercise these rights, contact privacy@aimeg.net.

8. International Transfers

AIMEG is a global organization. Your data may be transferred to and processed in countries outside your jurisdiction. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses where required.

9. Children's Privacy

Our services are not directed to individuals under 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be notified via email or prominent website notice. Continued use of our services constitutes acceptance of the updated policy.

11. Contact Us

For privacy-related inquiries:

Email: privacy@aimeg.net Data Protection Officer: dpo@aimeg.net Address: AIMEG Privacy Office, [Address TBD]

Last Updated: May 18, 2026